Harrington Group, Inc. (“HGI”) is a leading fire protection engineering firm that delivers innovative solutions to protect people and property. We are seeking a highly organized and proactive Project Coordinator (“PC”) to support successful project execution by managing the operational and administrative aspects of our projects from start to finish.
This is an opportunity to play a critical role in a specialized engineering firm where quality, teamwork, and client service are at the center of what we do. If you enjoy bringing structure to complex projects, keeping teams organized, and taking ownership of the details that drive success, we want to hear from you.
ROLE HIGHLIGHTS
Project Operations & Coordination
You will partner closely with Project Managers (“PM”) and engineering teams to support successful project delivery. From project setup and tracking to documentation and closeout, you will help ensure projects run efficiently and align with HGI standards.
Organization & Process Ownership
You will maintain accurate project records, drive schedules and deliverables, support project communication, and proactively identify opportunities to improve processes and keep projects moving forward.
Team & Client Support
You will collaborate with internal teams, clients, and project stakeholders to ensure clear communication, alignment of expectations, and efficient project execution.
Quality & Attention to Detail
You will play an important role in maintaining HGI’s commitment to quality by ensuring project information, documentation, and administrative processes are accurate and complete.
RESPONSIBILITIES
- Coordinate project activities from setup through closeout, ensuring information, documentation, and records remain accurate and organized.
- Partner with PMs and engineering teams to drive project schedules, track deliverables, and proactively keep projects moving from initiation through closeout.
- Set up and maintain project information within HGI systems, including project details, contacts, schedules, and status updates.
- Assist with proposals, contracts, project correspondence, and documentation management.
- Coordinate meetings, track action items, and support communication between internal teams, clients, and other project stakeholders.
- Support project invoicing, accounts receivable follow-up, and project closeout processes.
- Review project documents for formatting, consistency, completeness, and adherence to HGI standards.
- Assist with team coordination, including scheduling, travel arrangements, and other project-related support needs.
- Participate in team meetings and contribute ideas for process improvements and increased efficiency.
KNOWLEDGE, SKILLS, AND ABILITIES
- Exceptional organization and time management skills with the ability to balance multiple priorities and deadlines.
- Strong attention to detail and commitment to producing high-quality work.
- Ability to take ownership of responsibilities, anticipate needs, and proactively move tasks forward.
- Excellent written and verbal communication skills with the ability to interact professionally with team members, clients, and stakeholders.
- Strong problem-solving skills and ability to adapt in a fast-paced environment.
- Ability to work effectively in a remote environment while maintaining strong communication and team connections.
- Proficiency with Microsoft Office Suite.
EDUCATION AND EXPERIENCE
- High school diploma, GED certification, or equivalent required.
- Prior experience in the architecture, engineering, or construction (“A/E/C”) industry preferred.
- Experience supporting project teams, coordinating schedules, managing documentation, or performing project administration responsibilities.
- Experience with systems such as Unanet, Deltek Vision, or similar Enterprise Resource Planning (“ERP”) platforms preferred.
WHY JOIN HGI?
- Meaningful work: Support projects that contribute to safer buildings, facilities, and communities.
- A team-focused environment: Work alongside experienced professionals who value communication, quality, and shared success.
- Remote-friendly culture: Be part of a company that trusts employees, supports flexibility, and values strong connections across locations.
- Opportunities to grow: Develop your skills, expand your knowledge, and contribute to continuous improvement across the organization.
- Autonomy with support: Take ownership of your work while being supported by a knowledgeable and collaborative team.